BOARD BUZZ - September 2022, by John Ryan – Director
As your newest Board Member, I want to thank the many community members who have reached out to me to express their appreciation that the vacant Board Member position has now been filled. (In fact, I even had one gentleman offer to take me out to lunch at his expense so he could personally bring me up to speed on the problems in the community.) Having served on two prior Boards for Associations in the past (New York City and Vienna, VA), I can certainly appreciate the amount of time and effort it takes to help out in the community … and with many of us having full-time jobs and families, it is not always an easy task to undertake. But I stepped up to help in whatever capacity I can, and I encourage all of you to find ways to volunteer and do your part.
As you know, the Board has been working for the last year on the new governing documents. The Board is required by Virginia law to follow the Association’s current documents (regardless of whether the Developer Board followed them). These documents are old, overly complex and contain errors and omissions. It’s past time for their overhaul.
We recognize that the new governing documents may not meet with 100% approval from all members – but we believe the new governing documents are a big step in the right direction and will benefit the community. If these revised documents are not approved by 2/3 of the community, the current Developer documents remain in force – and keeping the current documents in force will continue to balloon our legal expenses, complicate our assessment calculations, and limit lawn service to fenced yards.
On Wednesday evening August 17, the Board had a Zoom Informational Meeting for NTRA owners. Several valid questions were asked and answered regarding the new governing documents – and others were submitted via email and responded to. The slides from this meeting are available on the NTRA website along with a summary of the Board’s response to specific statements that had been widely circulated to owners. The Board posted this document to correct misleading and incorrect information. Read our explanations and form your own opinion.
One question in particular that seemed to create a lot of confusion at the Informational Meeting was the threshold for calling a Special Meeting of Members. Although our legal counsel recommended a change to 20% to conform with the majority of other associations in the area and for a number of valid reasons, e.g., expense, time, etc., the Board decided to revise this proposal and keep the Special Meeting threshold at 10%.
We are happy to report that the Association will not need your mortgage holder information after all. We learned of this after the Zoom meeting. So your mailed packet for the upcoming vote will only contain the Special Meeting Notice and absentee/paper ballot.
The proposed documents are being finalized and EzVote links will be sent soon. Vote yes for progress and affirm that we are one community in New Town.
More positive steps… We have now received our spring financial reports from Chesapeake Bay Management – you will recall this was a problem noted by our Treasurer, Everett Lunsford last month. The May and June reports are posted on the website, and the Board is reviewing the July data. This leaves only the reconciliation and audit corrections to our 2021 year-end records.
As to the financials, please keep in mind that all expenses and invoices are increasing with inflation, labor, and supply issues. For example, a recent bill for the proposed winterization of our pool has increased by 15% in one year! Which reminds me that during August we had an After Hours Social at the pool where I donated $120 to cover the NTRA cost of one lifeguard!
I see this Board working really hard to keep people happy…I look forward to meeting other New Town owners and appreciate your support as I work with my fellow homeowner Board Members to improve the community.
Quick getaways -- The Nature Bus
By, Jim Ducibella
The operators of The Nature Bus don’t mince words when it comes to their mission. They aim to be “a vehicle for transformative, shared nature experiences... To nurture peoples' affinity for the natural world.”
They do it in a couple of different ways. They offer private tours of a variety of nature options for groups of 10 to 16 people. Tours can last a half-day, full day, or two days.
They also offer Saturday tours that are open to anyone – singles welcome -- at what seems like a reasonable price. For example, a local artist will teach you how to paint nature ($30 per person), or you can go on an intimate tour of Virginia Beach, led by a historian (also $30 per person).
There’s yoga on the beach, a naturalist guided tour through a forest, bird watching, even a trip to Back Bay Wildlife Refuge where you can peer at the stars in the sky through a telescope, led by a local astronomer ($25 per person).
Most Saturdays, the tours leave from the REI Co-op shop, 350 independence Boulevard in Virginia Beach.
“The purpose of the bus is to connect people of all ages with all of the possible nature settings and nature experiences one can imagine,” The Nature Bus owner, Suzanne Moss, told The Virginian-Pilot.
According to their website, when Moss’s daughter Mariah) was 5 years old they started a little “nature club” together. A few years ago, they expanded the club, partnering with the Master Naturalist program, to create what is now known as the Virginia Junior Master Naturalist Program.
With many years of experience, Suzanne wanted to offer nature experiences to the public at large, all ages, not just children. So, she purchased a bus, allowing her to organize nature experiences that include both local (Southside Hampton Roads) and distance destinations across all of Virginia.
As she writes, “there are countless reports and research studies online that disseminate all of the health benefits of connecting to nature.”
For a full report on what The Nature Bus is, and a complete guide to what it offers, visit the website https://thenaturebus.com/, and follow the appropriate links. You can also reach Moss by email or phone: info@thenaturebus.com and 757-288-9595 (text only).
Applause for Pool Season 2022!
By, NTRA Pool Committee
Whether hearing from a pool new-comer or a season regular, the feedback about pool season 2022 has been very positive! Several key improvements have added to the overall enjoyment for New Town residents. Top on the list is the great team of lifeguards we’ve had this year! Roswitha, one of the daily pool users, describes this year’s lifeguards as friendly, kind and patient while still being punctual with the break times and effectively explaining pool rules to swimmers and parents.
One of the favorite lifeguards, Fatih “Mike”(pictured under the umbrella) is originally from Turkey, but is currently attending university in Italy, majoring in Special Education with an emphasis in Autism. Fatih actually rotates among 7 pools in the area but says that the New Town pool is his favorite because of the friendly and supportive pool patrons here. Another favorite lifeguard, Tahje (pictured with the big smile) came to us from Jamaica. He is studying Physical Therapy at the University of West Indies. In these last few days while being at the pool, take a minute to thank these young men for the fine job they have done for us. Notice the lifeguard chair, newly provided this season, giving a very professional impression!
This year’s major improvement of the key card system provides greater security than ever before. Another, very appreciated improvement has been the addition of the cleaning service for the bathrooms and pool deck, provided by Archie Jefferson’s Perfection Cleaning. The umbrellas and other pool furniture were in good condition for the summer, but more loungers are already ordered for next year!
A wonderful diversity of family configurations, ages and generations can be found enjoying the pool. Gayle (pictured) expressed how much she appreciates that she and her husband - great grandma and great grandpa - have a clean, safe place to bring their great grandson, always creating a fun time!! Fifteen-year-old, Jack (pictured) takes advantage of an opportunity to help his neighbor, Mary get to the pool so she can do her laps. She says she’s not sure that it’s effective physical rehab as much as it is just great, relaxing time in the water and the sun!
Parents have found the pool and gazebo to be the perfect birthday party venue, while young working individuals and students find the late pool closing hours of 7:30 or 8:30 to create a great gathering spot. Pool time, at any time, brings neighbors together and is the best place to make a friend connection and learn about the New Town community.
There are always questions and suggestions, most of which are addressed by the FAQ page on the NTRA website. Feedback is welcomed. A lot of effort, dedication and time goes into the three months of safe and fun pool days for the residents of New Town. Applause for the Pool Committee, the lifeguards, Continental Pool Management Company, Perfection Cleaning and the Association manager, Chesapeake Bay Management Company for a terrific pool season!
Fun and Fellowship at the Pool Social
By, NTRA Activities Committee
The New Town Residential Association Activities Committee hosted a social at the community pool on the evening of Tuesday, August 16th which drew a variety of residents. We played "Get To Know Your Neighbor" which enabled children, students, professionals and retirees to strike up conversations with one another about their pets, neighborhood, favorite team, place of origin, etc…
We ate a variety of delicious hors d’oeuvres and desserts, enjoyed sunny weather with low humidity, all this with great music playing in the background (provided by Rick Byrnes.) Gift certificates from Harris Teeter were awarded to winners Ellen Morgan and Mary Mitchell. We've enjoyed our socials this year and look forward to future opportunities to come together socially. If you have ideas for additional neighborhood activities, let us know in the comments!
Homeowner Inspections Completed and Grades Are In
By, Jim Ducibella
The results of the 2022 home inspection by the Asset Maintenance Committee of the New Town Residential Association are in. As is the case with any statistic, whether the results are positive or negative are in the eye of the beholder.
In all, 535 homes were inspected by the team, none of whom lived in the subdivision they evaluated. The total number of homes with no deficiencies, large or small, was 247.
That’s 46.2 percent.
Encouraging, or disturbing?
“I think that percentage is good, considering the pandemic,” Asset Maintenance member Ed Lacy said. “I say that because before the pandemic, there was a lack of consistent evaluations. People got used to not maintaining their property as they would or should.
“Also, with the pandemic, there were things that people would have done but they couldn’t get contractors. There were no inspections. That also includes assets that NTRA manages. You’ve got to ‘Walk the Walk.’ I mean literally walking through New Town, the pool, walking trail, the fences we are responsible for, and evaluate their condition. It’s also about holding ourselves accountable. We must take care of our business.”
Charlotte Park, with 93, had the most homes cited. Then again, Charlotte Park is New Town’s largest, with 198 homes.
The rest of the statistics: Abbey Commons (104 homes, 43 with no deficiencies), Chelsea Green (69 homes, 12 with no deficiencies), Savannah Square (42 homes, 13 with no deficiencies), Shirley Park (23 homes, 8 with no deficiencies), and Village Walk (99 homes, 66 with no deficiencies).
Lacy’s experience – and he points out that he and fellow team members Charlie Olander, Bob Jeremiah, and David Magnant all have lived in New Town for only about two years – found the following deficiencies most obvious. Start with pressure washing, and mailbox and mailbox post maintenance. Then there’s paint needed for widow trims, door frames, soffits (mostly observed with peeling or very faded paint), and missing vent covers.
Other deficiencies include unapproved door colors, unapproved signage, and misplaced trash cans).
“Most residents were very receptive,” Lacy said, “although some were a little wary. Overall, I felt very positive.”
Magnant, who observed Village Walk, cites BBQ grills on unstable footing, plantings -- which suffered after sale of a home to someone not as skilled in plant care – and pressure washing and paint.
Magnant observed that the size of trash containers might present an issue for owners. Recycling cans come in two sizes, 65 and 95 gallons, and he suggests it might do well for VW residents to request the smaller ones, should they be available from Bay Disposal.
“Overall, I thought the area represented well,” he said.
Lacy observed that some guidelines were established to achieve consistency amongst different committee members, and across neighborhoods. And, as always, the committee welcomes volunteers.
Board Briefs Owners on Proposed New NTRA Governing Documents
By, Sarah Carey
The August 17, 2022 Zoom meeting began with the Board introducing themselves. The purpose of the meeting was to promote an understanding and explanation of why changes need to be made to all of the Association’s governing documents.
The current documents were written between 2004-2007 for Abbey Commons, the first residential development in New Town. The documents were drafted from the Developer’s perspective, include significant errors, and outdated Virginia statutes. The Developer had 15 years to correct the governing documents, but failed to make changes. The current governing documents are complex, outdated, not legally compliant and must be revised by our newly owner-controlled board.
The Board of Directors has made it a priority to give the community time to review and understand the proposed revisions. Electronic (through EZ vote) and absentee voting will begin in September, and there is a Special Meeting for the Member vote on October 18, 2022 at Legacy Hall.
Following the presentation by the Board President, Vice-President and Treasurer, about 15 participants asked questions. These questions and answers dealt mainly with landscaping issues. The current documents prohibit mowing and pruning within fenced yards and this will not change if our documents are not amended. Landscape services will be available to all lots if the new documents are approved. (The new documents allow but do not require the Board of Directors to charge an additional fee if they determine any landscape service is more costly than to other similar yards.) Under the new documents, residents cannot opt-in or opt-out of specific landscaping such as pruning, but rather must opt-out of all services. The current system of informal full or partial opt-outs has not worked and is problematic for the landscape crews.
There was a question about reserved parking which the Board of Directors has agreed to research. Another question discussed was the change in the threshold for number of Members required for owners to call Special Meetings. The Board of Directors agreed to discuss the matter with legal counsel and include the final decision in a future Q&A. (NOTE: At the Board’s monthly meeting on August 18th, the Board did vote to keep the current 10 percent threshold for Member called Special Meetings.)
The Board concluded by reminding owners that these changes are for the whole community, better represent the needs of our community, and will be easier to amend if needed in the future than our current documents. Please consider the whole picture and vote to approve.
Why Should I Vote to Approve New Town’s Revised Governing Documents?
By, Jack Espinal
Homeowners in the New Town Residential Association (NTRA) are facing the most important decision that they have had to make since the day they decided to purchase a home in New Town. Over the last 18 years we have been governed by documents written for and favoring the New Town developers. There is absolutely no reason why we should continue to use those documents which consist of 27 separate, developer oriented, confusing, and contradicting governing documents that are contained in 4 ½ inch stack of paper. We are now self-governing and it is time to make a change.
New documents for the NTRA have been prepared, vetted by legal experts, briefed to our membership, and then edited based upon suggestions from our community. The revised documents are organized, well written, and much easier to read. When printed, they easily fit in a ½ inch binder.
Adoption will require a two-thirds vote of our Association’s membership-411 votes. This is a very high hurdle, but the high quality of these new documents makes this possible. Please read the revised documents, and when you do, I am sure that you will support them because of the following factors:
- The revised documents correct the developer’s significant errors and omissions in our existing documents.
- Owners’ responsibilities and the Association’s Board of Directors authority is clearly outlined in the revised documents.
- The documents are simpler and easier to read. They will reduce confusion for owners, our management company, and your Board of Directors.
- Future changes will be easier because amendments to the three primary documents will require only a majority vote of the Association membership.
- The revised documents better prepare New Town for the future. They provide the Association with the flexibility to deal effectively with contract costs, expansion, and other future challenges.
- Annual HOA assessments under the revised documents will be derived from the cost to operate the Association and the cost for services provided to individual lots. This makes it easier for members to see and understand how association funds are being collected and spent.
- The new documents will allow the Association to provide landscaping services to all lots in our community including all fenced yards.
- The new documents have removed any reference to the Association assuming potential maintenance obligations related to Settlers Market LLC property, e.g. the BMPs around Village Walk.
- All applicable Virginia Statutes and local ordinance requirements are updated and addressed in the revised documents.
As you consider your voting decision, please don’t be misled by statements that are being circulated throughout our community. Accurate information and explanations can be found on the NTRA website, or reach out to a Board member if you have questions.
What are the consequences of voting “no” or not voting in this election?
Voting ‘No” or not voting (which is essentially “no’) will have several important future consequences. Those consequences include:
- Village Walk and the NTRA may continue to be at risk to fund maintenance costs for property not owned or managed by your Association.
- The NTRA will not provide mowing and pruning services to fenced areas.
- Legal costs will continue to rise as the Association responds to challenges caused by poorly written, obsolete text.
- The NTRA will not have the flexibility to efficiently solve future problems in our community.
- Administrative burdens to the management company and the Board of Directors will remain significantly higher than they need to be.
The revised documents are well written, easier to understand, and are far, far better than our current documents. They are shorter, simpler, and more compliant.
We are not Developer-centric and we owe it to ourselves to move forward with documents that reflect 1) that homeowners are fully in control of our Association, and 2) how we actually live and operate as ONE COMMUNITY. This is our chance to get things right by adopting the NTRA’s Articles of Restatement, Amended Bylaws, Second Amended Master Declaration, and two new Supplemental Declarations.
Vote to approve - vote for yourself, vote for each other, and vote for your community.
New Town Talk: September Happenings
By, New Town Commercial Association (NTCA)
New Town Tunes is RETURNING with a Fall Concert Series in September!
James City County Parks & Recreation, in partnership with CultureFix and New Town, will present Three Tribute Bands Over Three Nights! The free, evening outdoor concert series will be held in Sullivan Square, behind Legacy Hall in New Town. Concerts run 5:30 – 8 p.m.; gates open at 5 p.m. Bring your lawn chair or blanket and enjoy the outdoors while you take in the tunes from some of our top area bands. Food and beverages available for purchase.
Save The Dates!
Sept. 14 - DeLoreans - The Ultimate 80’s Tribute
Sept. 21 - Brasswind - The Classic Horn Band Tribute
Sept. 28 - Every Little Thing - The Ultimate Police Tribute
https://newtownwilliamsburg.com/events-news/
NEW Business in New Town
Iron-Bound Gym to Expand: ‘Iron-Barre & Yoga’ Expected to Open in September right across the street!!
Planet Fitness opening this Fall in place of American Family Fitness
Great Atlantic Hot Tubs, Swim Spas & Saunas and Cox Communications coming soon to New Town Shops on Main
Front Porch Chat: The End of Summer
By, Patti Vaticano
The end of summer is always poignant and sad. The beach trips and backyard camp-outs end; corn-on-the-cob and s’mores ingredients in local markets become scarce; water shooters, pool noodles, and slip’n sides get consigned to the garage—and the dreaded (for your child, at least) notebook and backpack displays pop-up in every store in the area. But the end of summer also begins the cooler days of fall and our hopes for the holiday season to come. One of my most beloved books is Something Wicked This Way Comes by the author, Ray Bradbury. I hope quoting the opening here, which beautifully anticipates the charms of arguably autumn’s seminal festival, will ease the going of summer in our hearts:
First of all, it was October, a rare month for boys. Not that all months aren’t rare. But there be bad and good, as the pirates say. Take September, a bad month: school begins. Consider August, a good month: school hasn’t begun yet. July, well, July’s really fine: there’s no chance in the world for school. June, no doubting it, June’s best of all, for the school doors spring wide and September’s a billion years away.
But you take October, now. School’s been on a month and you’re riding easier in the reins, jogging along. You got time to think of the garbage you’ll dump on old man Prickett’s porch, or the hairy-ape costume you’ll wear to the YMCA the last night of the month. And if it’s around October twentieth and everything smoky-smelling and the sky orange and ash gray at twilight, it seems Halloween will never come in a fall of broomsticks and a soft flap of bedsheets around corners.
Favorite Books and Recipes Round-up! Front Porch Chat is still looking to highlight your favorite book and/or recipe in the months ahead, so if you have a beloved book—old or new—or a rave recipe you’d like to share with your New Town neighbors, send them on in!
No takers on our BBQ Recipe request, so here’s a little ditty from resident, Angela Lesnett, along those lines:
2 Hot 2 ‘Q
If temps are way too high today
Try “Pierce’s.” It’s the best, I’d say.
Honorable Mentions: Old City Barbeque and Matchsticks BBQ Co.!
To brighten your day:
Jokes: What do you call a boomerang that doesn't come back? A stick.
Funny Quote: People say money is not the key to happiness, but I have always figured if you have enough money, you can have a key made.
—Joan Rivers
Poems:
To keep your marriage brimming
With love in the loving cup,
Whenever you’re wrong, admit it;
Whenever you’re right, shut up.
—Ogden Nash
Historical Fact: There were female Gladiators in Ancient Rome! A female gladiator was called a Gladiatrix, or Gladiatrices. They were extremely rare, unlike their male counterparts.
Curious Happening: Aeschylus, Greek “Father of Tragedy,” lost his life when a hungry eagle dropped a tortoise on his head so the shell would break and the eagle could eat the meat. Apparently, the eagle mistook his bald head for a rock.
Household Hacks: Hot water and an Alka-Seltzer tablet for 15 minutes will clean away stubborn messes in your frying pan or skillet.
PC Hacks: Alt-Tab will display all your open windows at once. Tab to the window you want—and simply lift your finger off to get to your destination.
Recipes:
Sesame Date Rolls—thank you, resident Miranda Saumier!
8 ounces chopped dried dates--hot water as needed
¼ cup toasted sesame seeds, divided
¼ quarter cup chopped walnuts
½ cup whole raw almonds
½ cup unsweetened, shredded coconut
1 tablespoon coconut oil
¾ teaspoon ground cardamon
¼ teaspoon of cinnamon
1 teaspoon vanilla extract
1 pinch of salt
- Place dates in a small bowl and completely cover with hot water. Allow to soak until softened, 10 to 15 minutes. Drain, but reserve soaking liquid.
- Combine soaked dates, 2 tablespoons toasted sesame seeds, walnuts, almonds, coconut, coconut oil, cardamom, cinnamon, vanilla, and salt in the bowl of a large food processor. Pulse several times until mixture comes together to form a soft "dough," scraping down the sides as necessary. If mixture is too dry, add in some of the reserved soaking liquid, 1 tablespoon at a time, until desired consistency is reached.
- Turn out dough onto a piece of parchment paper. Roll into a 10-inch long by 1 1/2-inch wide log using lightly greased hands. Sprinkle remaining toasted sesame seeds evenly over the log on all sides, pressing them in gently. Wrap the log in parchment paper, and refrigerate until firm, at least 1 to 2 hours.
- Remove log from fridge, and cut into about sixteen 1/2-inch thick rounds. Serve immediately or store in the refrigerator until ready to use.
Pet Care: If your dog or puppy is a super-fast eater, place a tennis ball in the bowl with the food. It will slow pup down, as it will cause he or she to work around the inedible obstacle to eat what is.
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NEW TOWN RESIDENTIAL ASSOCIATION, INC.
SPECIAL MEETING OF THE ASSOCIATION
The New Town Residential Association shall hold a Special Meeting of the Members which shall be held in-person for the purpose of voting on amending the New Town Residential Association Governing Documents.
Date: October 18, 2022
Time: 7:00 p.m. (Registration for the meeting starts at 6:30 p.m.)
Location: Legacy Hall, 4301 New Town Avenue, Williamsburg, Virginia 23188
The purpose of the Special Meeting is to vote on the Second Amended and Restated Master Declaration of Protective Covenants, the Amended and Restated Bylaws, the Articles of Restatement, the Consolidated Supplemental Declaration, and the Amended and Restated Village Walk Supplemental Declaration.