Town Crier Articles

Posted on February 1, 2020 7:00 AM by Kathy Mullins
This is a milestone year for the New Town Residential Association (NTRA).  On April 1, the developer-controlled Board of Directors (BOD) will relinquish authority and responsibility for governance of this community and a homeowner-controlled BOD will be elected.
 
Now what?  If any NTRA member does not know what this Transition Period entails, please read John Marston’s clear and concise summary Recruiting New NTRA Board of Directors
 
This transition period is a very important time.  The work to audit documents, review status and recommend action, continues. One of the most critical tasks is recruiting qualified homeowners to serve on the new BOD; another, seeking additional volunteers for openings on all committees, including those newly formed.
 
Qualification
Two residents, Lisa Trichel-Beavers and Bill Voliva, who formerly served on the RAB shared their experiences. 
 
Lisa had never lived in an HOA community before becoming an early resident of Chelsea Green. “It was around 2011 when John Wright talked to me about getting involved.  I knew that as a homeowner I should know more about HOAs. Serving on the RAB might be a good way to learn. So I pulled out the HOA docs and started reading,” she said, and added, “Everyone should do that – they explain a lot.”During her time on the RAB, Lisa says, she learned a great deal, but asked so many questions. “Too many, I thought.  But then, other RAB members told me that my questions helped them look at issues from a different perspective.”
 
When Bill Voliva accepted a position on the RAB, he brought with him a great deal of experience. Before moving to Charlotte Park he was an executive manager at Kings Mill, a large, complex community. “I’ve had these responsibilities before, so I knew what I wanted to do as an RAB member.”
 
“Some people think they don’t have the right skills to be on an HOA board. There is not any one resume or set of credentials that mark an ideal BOD candidate. There are many ways to be an asset. One member may be a financial genius; while another is a speedy note-taker who can draft minutes within minutes of leaving the meeting.  Having an appealing personality and the ability to engage another person in a frank, but fruitful discussion of issues, is a valuable quality that is sometimes overlooked,” according to Bill. “Right now we need to have as many people as possible become involved in various ways in running New Town, from its governance to its social activities.  That would be one of the strongest links that we could have as we transition to managing our own community,” he asserted.
 
When the BOD was initially devising committees to carry out some of the management work, Lisa was part of an energetic campaign to recruit volunteers.  From the beginning, according to Lisa, the BOD wanted a broad representation of residents and neighborhoods on the NTRA committees.
 
“Quite a few of us went out two by two and knocked on doors to make sure everyone knew what efforts were underway and what kind of help was needed. It was a great way to enlist people,” Lisa recalled.  “We also held open meetings to discuss issues like those involved with building the community pool. Homeowners were encouraged to plan neighborhood events that would bring people together.  Chelsea Green had great picnics with games for the kids. It was fun and we got to know each other.  This would be a good time to do more of that.”
 
Lisa still uses every opportunity to sound out newcomers about their interests and skills, and persuade them of the rewards of volunteering.  Upon learning that one young father she spoke to had agreed to serve on the RAB, she called him to offer babysitting services during meetings, should he need help.  “It’s hard for parents to free up time for committee responsibilities, especially meetings — I thought babysitting might help,” she said, “and, I was really glad he stepped up.”
 
The Board’s decision in 2010 to create a Residential Advisory Board (RAB) proved to be an excellent step. The RAB has been able to foster communication throughout the neighborhoods, cultivate leadership and encourage greater involvement of NTRA members. In some ways the RAB actually served as an unplanned training ground for BOD service.  But the RAB can only make recommendations; the BOD has the responsibility and the authority to make decisions.
 
“What I encourage people to do if they have any thoughts of putting themselves forward for BOD consideration, is to come and sit through a meeting.  By simply watching the action that takes place they’ll learn what it is like to participate. Sitting there will also help that individual determine whether being on the BOD is something he or she wants to do, . . . or not,”  Bill suggested.
 
He usually advises a community member who is interested in “getting started” with some type of involvement, to begin with one of the NTRA Committees. For someone who really enjoys gardening, the Landscape Committee would be a natural choice. “It’s an easier way to get comfortable with the process and learn how to work in concert with others,” Bill explained. “While committees are focused on projects or issues, the BOD is all encompassing.  You can’t just think about part of the agenda.  You have to care about all of it.”
 
Lisa and Bill, who have both remained active in the community, recognize that when homeowners are part of the process, they start to take ownership of the community and become invested in working out solutions to problems. There are many other personal benefits: new friends, better grasp of issues, being in the know.  Best of all, it is very rewarding to help make changes and work towards solutions. 
 
Motivation
One of the main responsibilities of the BOD is to protect property values and maintain a sound community. For some NTRA members, this might be the main reason to step up as a BOD nominee. Others, remembering what caused them to buy a home here in the first place, may be motivated to protect the quality of life that we all enjoy. Both areas are important. 
 
Under homeowner control many changes could be proposed: for example, rules and regulations, committee size and meeting time, use of common elements that belong to all NTRA members, and more.  Members that want to have input in certain areas, should get involved soon with the committees and boards concerned. There will be important meetings to update NTRA members and help everyone understand issues as they arise. Be sure to attend and listen. 
 
What we can all do is:  Get informed (read the Docs, Committee minutes, Crier articles); Attend meetings (BOD, RAB, Transition or other Presentations); Persuade capable people to serve; Volunteer to serve in some capacity.  Or  maybe,  .  .  . offer to babysit?
Posted on February 1, 2020 7:00 AM by Lucy Painter
Categories: General, NTRA Business
A Thank You and Farewell
For the past three years, Town Crier Editor Phil Casey steered the newsletter through changes with a new website, new members, and much business to report. He served one year past his assigned term to help with transitions within the Communication Committee, but in December he resigned to pursue other interests, including more time to devote to his music.
             
During Phil’s time as Editor, the Town Crier was published on the New Town Residential Association website as well as in print, available to all interested in the activities and news of our community.  Much of Phil’s responsibility as Editor lay in the need to format both print and electronic editions of the newsletter, a time-consuming task that involved design skill as well as patience. 
             
We as members of the Communication Committee thank Phil for his dedication to the Town Crier over the past three years, for his creativity and dependability in insuring its publication for each of the eleven scheduled months each year.  We will miss him. We also thank him for his willingness to help the transition and be available to the Town Crier’s new Editor, Max Pfannebecker, who begins his term with the February 2020 issue.
 
And Welcome
With the departure of Phil Casey, the Communications Committee welcomes local resident Max Pfannebecker as our new Editor and thank him for his willingness to take on the role, especially as we go through our transition period in 2020.
 
Max attended the University of Wisconsin – River Falls where he majored in English Education and Journalism. He comes to Virginia through his work with Sysco Foods where he now serves as District Sales Manager for Sysco for Williamsburg and the surrounding areas.
 
A resident of Chelsea Green since 2018, Max is also President and founder of Triangle Skateboard Alliance, a nonprofit organized in 2017 to support skateboarding in central and coastal Virginia with the mission to increase the number of skate parks in the area as well as to serve the local communities in raising funds for projects such as providing food and school supplies for families in need.  The Williamsburg Community foundation recently awarded the Alliance a grant to support youth sports and summer camps in the area this summer.
 
In his “spare” time, Max enjoys painting, sculpting and woodworking as well as fishing and kayaking in the area waterways.  New Town is his home, and he looks forward to being involved in the growing number of activities and events here in the community we share.
 
The Communications Committee also welcomes two new members: Patti Vaticano and Christian Kent. You may run into Patti if you visit Edgeworth Park in our neighborhood where she greets visitors when she is not writing articles for the Town Crier. Christian brings to the committee much experience with social media and will be working toward enhancing our presence on Facebook and on the website.
 
With new members and old, we begin 2020 with many changes and much to do.  We thank you as residents for your past support and look forward to hearing from you in this new year.
 
Lucy Painter, Committee Chair
Posted on February 1, 2020 7:00 AM by John Marston, Homeowner Member of the BOD
Categories: NTRA Business
The nomination period is now open to join the new five-member Board of Directors in April 2020.  All homeowners in good standing are eligible for election. There are two main parts to the election procedure: finalizing the slate of candidates and electronic voting.
 
On April 2, there will be a special meeting of the Developer-controlled NTRA Board of Directors.  At that meeting, the current Board of Directors will step down.  During the period from the transfer from the Developer to a Homeowner-controlled Board of Directors, John Wright and John Marston, two homeowners currently on the Board of Directors, will appoint three homeowners to join them to form the acting interim Board of Directors. These five individuals will be the interim Board of Directors until a new Board of Directors is elected.  The interim Board will conduct the April 2 special Board of Directors meeting, select officers for the interim Board, and finalize candidates for the new Board of Directors.
 
Nominations from the floor will be accepted at the April 2 meeting in addition to those who have already submitted their bios.  Nominees from the floor must indicate their acceptance of the nomination. The names of qualified candidates nominated from the floor will be added to NTRA website and the electronic voting system.  Homeowners will have the opportunity to hear from the candidates, each of whom should present a three-minute statement of his or her qualifications for the Board of Directors.
 
The second main component for electing the new Board will be electronic voting, beginning April 3 and ending April 12. You must be registered on the NTRA website  www.ntrawilliamsburg.org in order to vote. The five candidates receiving the most votes will be elected with the following caveat.  Article IV, Section 4.1 of the Amended Bylaws requires that there be no more than two members from any one neighborhood.  The top five vote earners that meet this requirement will be the new Board of Directors.  A form for those who wish to vote by proxy will be posted on the web prior to start of the election period. The newly elected Board of Directors will be announced via email on April 13.
 
Term limits: The two Directors receiving the most votes will serve a term of two years (Group A).  The other three Directors will serve for one year (Group B).  Subsequently, at the first Annual Members Meeting, the one-year Board of Director positions (Group B) will be up for election to a two-year term.   Thereafter the cycle will be election for two-year terms ending each year.
 
Post-election Actions: The newly elected Board will be given an online subscription to the Community Association Institute and provided with legal training on April 16 pertinent to the role of Board of Directors.  The Transition Committee has recommended that the first meeting of the newly elected Board of Directors be April 23 at 6:00 PM and subsequently on the fourth Thursday of each month.  This is a decision that will be made by the newly elected Board of Directors.  The new members of the Board of Directors will among themselves elect the officers of the Board of Directors at their first Board Meeting.
 
Please refer to your Declarations and the Crier article posted in January regarding the transfer from a Developer Board to a Home Owners Board of Directors if you would like more information.  [Note: Articles IV, VI, and VII under the Articles of Incorporation of New Town Residential Association are specific to the Transfer and election. Articles II, III and IV of the Amended Bylaws of New Town Residential Association Inc. provide further information about the Board of Directors and duties of the Directors.] 
 
This upcoming election is the most important opportunity for the Association to have a seamless transfer and ensure our community continues on a sound framework.  So let’s all either step up to run for a position or encourage others to consider serving on the Board of Directors.
Posted on January 9, 2020 10:45 PM by John Marston, Homeowner Member of the BOD
Categories: NTRA Business
On April 1, 2020 the New Town Residential Association (NTRA) will transition from a Developer-controlled Board of Directors (BOD) to governance by a Home Owner-controlled BOD. The new BOD will have 5 homeowner members with no more than two Directors from any one neighborhood.  More often than not, Home Owner Association (HOA) members wake up one morning to find out they are in charge without a clue of what to do.  Fortunately, the Developer of New Town provided for a Residential Advisory Board (RAB).  In the past few years, the RAB was given a lot of responsibility.  The RAB has taken steps that will provide the new BOD with a firm foundation. During the Fall of 2019, a Transition Committee made up of homeowners was chartered by the BOD.  The Transition Committee has already started a detailed review of documents, financials, insurance and development of policies and procedures.  The current contract with Town Management continues in the coming year so daily operations should go smoothly during the transition.  The recent Reserve Study shows that we are in good condition to repair and replace our amenities.  The RAB minutes, Town Crier articles, and Transition notes are posted on our Web. There is much to do.  But, we are in an excellent position for a smooth transition. 
 
There is one big task that needs to get underway now—recruitment and identification of candidates of the new BOD.   This means that the community needs YOU to consider running for the BOD yourself or to encourage a Homeowner you know to be a BOD member.  The Articles of Incorporation of the NTRA specifies that within 90 days after the expiration the Developer control (April 1, 2020), a new BOD controlled by Homeowners will take place.  There will be a special meeting of the Developer controlled BOD early in April 2020 for the BOD to officially disband.  So, we will want to have the new Board elections as soon as possible. With only two months to go before the Transition, it’s time to talk with neighbors who might consider running for a BOD position or consider running for a position yourself.
 
A primary responsibility of the BOD is to protect our property values and enforce the Declarations. The new BOD will take over the governance of the NTRA and be responsible for the operation, administration, and maintenance of common property.  A qualified Director will understand business and financial procedures, a strong knowledge of the Declarations, and applicable laws.  However, a successful BOD will also take steps to insure a good quality life for all residents.  This includes energetically supporting Committees, and working closely with New Town Commercial Association.  As in any leadership position, interpersonal relationship and conflict management skills are essential and the ability to put the needs of the Homeowners and NTRA first. Article IV of the Amended Bylaws in the Declarations has the details of the duties of the Directors.
 
The duties of the BOD may seem daunting but there are many supports in place to support the new Board. As part of the transition, the new BOD will receive training from the NTRA Attorneys who have a reputation as among the best legal practices for HOAs in Virginia.  The new BOD will also have access to the Homeowners who have served on the RAB and Transition Committee.  The RAB has recommended that monthly BOD meetings will be held in the evenings.  Attending the RAB meetings is good way to find out what is happening and specifics about the transition.  Also, be sure to read the Town Crier and look for messages about the transition and how and when to apply to be a candidate for the BOD.
Posted on January 1, 2020 7:00 AM by Town Crier Staff
Categories: NTRA Business
Noon Talks in New Town
SPONSORED BY THE NTRA ACTIVITIES COMMITTEE
 
Hear Randy Flood on Wednesday, January 8, 2020
12:00 Noon at Center Street Grill
Please arrive 15 minutes prior to the start
 
 
 
Randolph (Randy) Flood will talk about the American Revolution and highlight certain events and personalities that have evolved into "myths" that confuse the truth, distort the facts, or outright lie about what really happened.  Randy is Co-founder and Chief Executive Officer of the American Revolution Consortium for Civic Education; a nonprofit organization established to educate citizens about the American Revolution with an emphasis on History, Civics, World Geography, Economics and Historic Preservation. He is a frequent guest lecturer on topics about the American Revolution.
 
Graduating from Shepherd College, West Virginia in 1973, Randy began his professional career serving on the staff of the U. S. Committee on Environment and Public Works during the “Environmental Decade of the 1970’s” when most of our nation’s environmental laws were enacted.  Later, he joined the Legislative staff of U.S. Senator Harry F. Byrd, Jr. (I-VA) and eventually formed his own government relations firm, which represented numerous maritime and defense clients that included transportation pioneer Malcom McLean, the “Father of Containerization,” among others.  
 
While in Washington, D.C., Randy taught federal government courses on the legislative and budget processes as an Adjunct Faculty at George Washington University, and was a frequent guest lecturer at numerous colleges and universities, trade associations, business and Labor meetings and conferences.
 
Currently, he is Vice Chairman of the Williamsburg-Yorktown American Revolution Roundtable and a Co-Founder of the Dr. Joseph Warren Historical Society.
Posted on December 1, 2019 7:00 AM by Kathy Mullins
Categories: NTRA Business
Have you ever wanted to question a homeowner policy, suggest a different way to solve a community problem, or start a new club or activity?  Do you have a talent or skill or passion that might benefit the overall community, particularly in the time of transition? If you are a member of a Home Owner Association-governed community, like ours in New Town, the best way to make your voice heard is to serve on the HOA committee.  The NTRA  (New Town Residential Association)  is composed of holders of deeds to homes or property in its now seven neighborhoods (for example, Chelsea Green, Savannah Square, or Shirley Park).  
 
Note: This article does not include the second Association concerned with property in New Town, the NTCA (New Town Commercial Association) which is comprised of properties housing businesses, eateries, offices and residential apartments and condominiums in the Bennington and Foundation Square buildings as well as the apartments above certain commercial enterprises.
 
If you own a home or property in New Town’s residential neighborhoods you are a member of the New Town Residential Association (NTRA).  This Association, formed by the Board of Directors (BOD), was incorporated in 2004. The BOD establishes Rules and Regulations that govern the use and maintenance of property and dwellings within the community and each NTRA member vows to comply with them.  The BOD also creates committees comprised of NTRA members to implement various aspects of managing community life.  BOD also establishes a means for Association Members to volunteer their own services and/or recommend other NTRA members they deem qualified. 
 
And this is where youcome in. 
 
Becoming involved in NTRA involves asking yourself two basic questions:  why should you volunteer your time and talent; and, how can you get a foot in the NTRA door?   Everyone has something to contribute. At the very least you can help maintain a desirable community. That requires support from all members: financially (paying fees and assessments on time and complying with home maintenance regulations); and, socially (adhering to NTRA rules and regulations, volunteering time and talent for the benefit of all, and supporting community activities that sustain a pleasurable lifestyle).
 
 The NTRA not only seeks broad-based representation from all its neighborhoods on its committees.  It also advocates regular turnover of committee members so ideas and issues from all areas can be considered. 
Some residents may think that work responsibilities, family obligations, or desiring the freedom to travel at will, relieves them of any obligation to serve for a term or two. They may imagine that others will step up to serve. 
 
Three NTRA members share some thoughts about their own volunteer experiences.
 
Louisa Johnson lives on Lydia’s Drive with her husband, works as a school nurse and has found time to work on several committees since moving here.  “If everyone assumed that others would volunteer, there would be no committee members at all,” she says. “The time commitment is fairly low, so even people who work can be involved.”  The Community Pool first opened in late August, 2012.  Louisa mentioned some concerns about the pool facilities to a neighbor who suggested that she get involved with the pool committee (no longer a separate group).  “I joined that committee because I wanted to contribute to creating solutions for pool issues.  We were responsible then for reviewing the pool maintenance contract and making sure the property management company followed up on routine maintenance and issues. Due to my pool work, I was asked to work on the Emergency Preparedness Committee and the Asset Maintenance Committee. I still enjoy serving on both committees and what I really like to see is results.”
 
Louisa advises anyone owning property in NTRA’s neighborhoods to volunteer.  “Then you will have some say about your neighborhood governance, the look and feel of the community, the facilities being safe and in working order, other neighbors adhering to the NTRA covenants which all the owners agree to when they buy the house.  It’s the best way to fix things and to keep what you love about your neighborhood.”
 
Soon after Angela Lesnett and her husband moved into their Village Walk townhome she started reading the minutes of the RAB (Residential Advisory Board) and attending some of their meetings.  She was curious about the financials.  “I wanted to be sure that New Town was on a firm financial footing,” she said.  Her curiosity continued.  Eventually Angela expressed an interest in getting involved with the RAB. Today she serves on the RAB, the Finance Committee and is the RAB liaison to the Architectural Review Committee. 
“This is a community of nearly 500 households. The proposed NTRA budget for 2020 is just over $800,000. I want to know how that money will be spent and see that the community is planning well for what the future may bring,” she says.  “While I am not practicing as a lawyer now, I worked as a tax lawyer for many years and have experience dealing with financial spreadsheets. I believe I bring value to the committee.” 
 
Committee work is not only interesting, Angela has found, “It’s fun!  There’s a social aspect to it. You get to know the other committee members. Then if you run into one of them in another setting they usually introduce you to people in that group. Before long you know quite a few individuals in New Town. It has surprised me to see how quickly these social networks grow” she says..
 
Though her daughter’s family lived in New Kent County, Sherry Campbell did not know anyone in New Town in 2013 when she moved into a townhouse on Casey Boulevard. But, she wanted to feel at home in this new community.    She found there are many ways to get involved. Official Committees, such as the ARC (Architectural Review Board) or the Finance Committee are established by the BOD. In addition there are book clubs, athletic groups, lunch lectures and numerous ongoing activities that need help with organization, communication and other arrangements.
 
Getting involved with the new Activities Committee was Sherry’s vehicle for meeting people and putting down roots in the community. “Our committee members had to work together to figure out how to meet the needs of varied residential groups— young families with school-age children, military households, retirees and young adults.  By trying different types of events and analyzing feedback, we gradually learned what residents preferred, what type of food to offer, how much help was needed. I was fortunate to get to know so many nice people,” she recalled.
 
Later she offered to coordinate the Walking Club.  “That took me out into the Williamsburg region looking for suitable trails and excursion sites for our group. On the walks I came in contact with many different people.  We had a lot of fun and learned so much about our physical surroundings in the process. Joining a book club introduced me to yet another group of new and interesting residents. 
 
The community needs and benefits from all of the committee work.  Facility and asset management helps maintain a sound financial position, which elevates resale home value.  Social activity contributes to more pleasurable daily living and the promotion of events in New Town makes the area more attractive to buyers.
Home value is affected by the impression the community makes when prospective buyers visit.  Pride of ownership is apparent.  Daily life is also enhanced when common areas are maintained, activities are planned and there are opportunities to gather together. Serving on committees is good training for taking on more extensive community leadership later.
 
“I think every homeowner cares about how New Town looks,” Sherry says. “There’s plenty of conversation when our walking club hikes around New Town. There are always positive comments when we pass freshly-painted homes or spot attractive landscaping.   We own our own homes, but also want to have a sense of pride in “our” overall community.  And, that’s a big factor in keeping up resale values.”  Angela Lesnett has a suggestion for anyone debating about volunteering for committee work : try a limited volunteer engagement.  “If a committee or activity catches your interest, sign on for a trial run. Start with a small commitment.  Attend a committee meeting.  Offer to write one article for the Crier. Help with set up for a community event.  Explore a club that interests you.  You will find something that’s a good fit for your talents,” she says.
Or, she says, “you could try the Nike option -- Just Do It!” 
Posted on December 1, 2019 7:00 AM by Lucy Painter
Categories: NTRA Business
If you have lived in eastern Virginia for years or even months, you know we are not immune to disasters and emergencies including power outages and flooding. Our weather is unpredictable and often dangerous. High winds, heavy snow and rain may affect our area, often without much warning. These are the times when our Emergency Preparedness Committee goes to work.
 
Under its Charter established in May, 2016, this committee coordinates safety plans to residents in incidences of dangerous weather, civil emergency or any disaster in the area. During these times, the committee members are in immediate contact with the James City County Police Department for further information. They report to residents on the nature of the emergency and plans for safety, including evacuation if necessary, through e-blasts. They also have access to the HOA-owned trauma backpack stored in the pool building, a valuable first-aid kit.
 
Under the leadership of Chair Tom Nichols, the committee has grown to nine members, including seven who are CERT trained (Community Emergency Response Team). CERT is a 20-hour nationwide course that trains volunteers in disaster response skills.  Teams of First Responders and other qualified trainers serve as instructors for this rigorous course. In addition, three members are licensed operators for ham radio, a crucial part of communication in case of loss of electrical power and cell towers.   
 
As winter approaches and storms may threaten, feel secure knowing that the dedicated members of this team are working to ensure your safety through communication and response. Keep alert and stay safe.
Posted on December 1, 2019 7:00 AM by Lucy Painter
Categories: NTRA Business
 Do you have something to say about the exterior maintenance issues you observe as you walk or drive around the neighborhood?  Do issues like peeling and fading paint, exterior mold and missing or broken shutters, gutters or flashing make you think the neighborhood just doesn’t look like the first-class community you thought it was?  
 
Then the Asset Maintenance Committee (AMC) is for you.  We have members who will be getting ready to rotate off next year and the year after so the AMC is looking for new members.  
 
The AMC is dedicated to maintaining the FIRST-CLASS COMMUNITY home exteriors in New Town. Our job is to review the professional inspector’s assessments, communicate with the homeowners working through the process of resolving maintenance issues, and bring maintenance issues to resolution while collaborating with the property manager and the Board of Directors.  
 
The AMC is a very important part of what attracts homeowners to want to purchase a home in New Town. Everyone wants to live in a neighborhood that looks great!
 
We meet approximately quarterly, and our meetings usually last about an hour.  This is a great committee to serve on if you enjoy the satisfaction of getting things accomplished. Contact Dave Holtgrieve, chair, at dbleuedog@gmail.com, for further information or interest.
Posted on December 1, 2019 7:00 AM by Mary Cheston
Categories: NTRA Business
2020 will be a momentous year for New Town residents. In April, control of the governing Board will turn over from the Developer to the homeowners. We thought it was fitting to recap where things stand in preparation for this transition. In addition to the Board and RAB discussions, the key preparatory actions completed to date include:
 
  • Reserve study 
  • Establishment of a Transition Committee
 
Reserve Study
 
The financial reserve study was completed in September by the firm Miller Dodson. The study is designed to help the Association anticipate and prepare for major repair and replacement projects. As reported at the recent budget meeting, the report recommended increasing the funds set aside for reserves.
 
Transition Committee
 
In June 2019, the current Board of Directors authorized a Transition Committee to ensure that an independent group of homeowners conduct a due diligence review of NTRA’s records and advise the Board on transition. The members of this committee include both current RAB members and other residents, with Chuck Stetler serving as Chair. The Transition Committee’s charter, formally approved in October 2019, is available on the NTRA website: Transition Committee Resolution 
 
The Board expects the Committee to review existing NTRA declarations, policies and procedures, financial records, deeds, insurance coverage and vendor contracts, among others. The Committee will also “have a designated member present during any future final inspections related to the Common Area.” Meetings of the Transition Committee will be advertised so that residents may attend. 
 
NEXT STEPS
 
Once the turnover meeting is held in April, the more intensive work for homeowners begins. Within 90 days thereafter, elections for a new Board will be held. Legal work will be required to make modifications and draft new NTRA documents as needed. The RAB will no longer operate and decisions about existing Committees will switch to the new Board. 
 
All New Town homeowners should be engaged in the transition process and prepared to make the Association aware of changes you would like to see. As the experts say, “What happens today sets the stage for tomorrow’s success.”
Posted on November 23, 2019 1:00 AM by Phil Casey
Categories: NTRA Business
Rick Fisher, Chair of the NTRA’s Finance Committee, briefed residents on November 21 at an open meeting about the 2020 budget.  A 25-page handout with the details was distributed.  Residents can submit written questions by November 26 to Tim Grueter at Town Management (tim@townmanagement.net).  The Committee’s expectation is that at the NTRA’s  Annual Meeting, the budget will be accepted as approved.  Some key points follow.
 
The NTRA Finance Committee is composed of five New Town residents drawn from several neighborhoods.  There are no members other than residents.  Tim Grueter works with the Committee as the Town Management representative.
 
The Committee followed a documented process to identify requirements, forecast their costs and communicate their recommendations.  They have been working the process since August 20, 2019.
 
NTRA expenses include both “per door” requirements, which increase as New Town adds residences, and operating expenses, such as legal services and pool maintenance.
 
Landscaping services is the major “per door” expense.  It accounts for 43% of the NTRA budget.  The cost of landscaping services is set by contract.  The Committee has budgeted a $42K increase for 2020.  The Landscape Advisory Committee requested an additional $12K which is aimed primarily at refreshing the landscaping in a mature common area of Chelsea Green.   An additional $4K has been budgeted for legal support to help with the transition of the Board of Directors to resident control.  The NTRA will use our current lawyer who specializes in HOAs and is recognized in Virginia as one of the best.
 
The Committee’s recommended budget keeps a sharp watch on reserves.  The objective is that reserves build consistently over the years so that if an unplanned capital cost suddenly appears, the HOA can afford the work without a special assessment on residents.  An engineering firm has studied New Town’s assets and provided a recommended annual contribution to replacement reserves.  NTRA will meet its 2019 reserve goal and, if adopted, the 2020 budget will maintain it.
 
The total 2020 budget is $808,540, which is $110K above 2019.  Of that total, $69K are “per door” costs and therefore do not affect fees.  Operational expenses are basically static and so likewise do not affect 2020 fees.  HOA fees will need to rise to meet the recommended replacement reserve objective.
 
The budget reflects different costs and fees for Village Walk since exterior maintenance of individual homes (e.g., painting, roofing) is part of their homeowners’ agreement.
 
NTRA will maintain its fee structure, divided among cottages, detached homes and town homes.  Fees are budgeted to rise annually for each, respectively:  $44, $96, $52.  Village Walk town homes will have an additional $40 annual increase to cover their exterior maintenance.
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