BOARD BUZZ October 2020 by Jean Brown, Vice President, Board of Directors
Posted on Oct 1st, 2020
You can find this phrase in my bio which is a supporting statement that this Board of Director (BOD) member has vision. Your BOD has been hard at work since day one. We began with the training for new board members, an exploration of what Town Management (TM) does for New Town Residential Association (NTRA); a review of assets, insurance coverage, governing documents, and a check-in with committees to name a few undertakings.
Let me highlight some of the above endeavors:
- Susan Tarley of Tarley Robinson, PLC as the NTRA attorney provided instructions on the roles and responsibilities of board members.
- TM provides management services to the NTRA. TM is hired by the NTRA Board specifically to assist the Board to fulfill its responsibilities as defined in the Association documents, including assisting the Board to educate, encourage, and enforce owner compliance with NTRA rules. Helps the Board to manage the assets, funds, and common properties and interests of the NTRA. Supports the efforts of the Board to nurture a lively, healthy, and vital community. NTRA going from a Developer’s board to a Residential board needs a management company that can provide continuity, history, an abundance of experience and professionalism in addition to the services mentioned above. TM brings that to the table for us.
- Committee support in governance is a treasure to a thriving community. We foster good working relationships and saw the need to formulize Roles and Responsibilities of the Board of Director with Committees.
When it comes to transitioning everything is not wrapped in a tidy package with a pretty bow upon it. Such is the case when the Developer’s Board turned NTRA over to the residents.
It had come to all attention that Savannah Square neighborhood due to a clerical error resulted in the neighborhood being part of the New Town COMMERCIAL Association instead of the New Town RESIDENTIAL Association. This led to a Ballot: Approval of the first amendment to the NTRA Master Declaration and Covenants to be included during the voting of NTRA first residential board. The Association needed about 100 more votes to pass the Declaration Amendment for Savannah Square so that Savannah Square could be fully and promptly restored into the New Town Residential Association. The goal was not met.
Formula: NTRA has approximately 500 properties. A 2/3 vote (334 votes) is needed to pass the Amendment. Voting time, 247 votes had been cast in favor of the Amendment.
The newly elected board had to put a plan into action to gain the remaining votes which was led by Angela Lesnett since electronic reminders did not gain the required number of votes.
- Plan: provide each non-voting homeowner with a paper ballot and a stamped envelope to return to NTRA . New Town residents would get a doorknob bag that included the ballot. Addresses outside of New Town (approximately 158 of the 500 New Town properties) would have the ballots mailed to them.
Savannah Square neighborhood is officially part of NTRA because the action taken by the BOD was successful; however, several homeowners did not sign the Savannah Square neighborhood Supplemental Declaration showing their desire to be part of the Association. To date, there are about a dozen who have not signed, so they are still part of the Commercial Association.
In summation, much work has been done and there is much work to do, but with the support of both our committees and residents, the BOD is very confident and engaged in making our community work!