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BOARD BUZZ August 2020 by Secretary Dave Holtgrieve
Posted on Aug 4th, 2020
I was appointed Secretary (Non-voting) at the Board of Directors (BOD) Organizational Meeting on June 19th. I have some experience for the secretary position as I served as secretary for the Transition Committee and a fill in for the Residential Advisory Board (RAB).
My responsibilities include preparing the agenda, board minutes, board meeting packet, and general administrative assistance to the board. I will prepare the minutes for publication on the residential website seven days before the meeting for residents to review. Meetings are scheduled for the Fourth Thursday of the month at 6 p.m. via Zoom. The Zoom address can be obtained by viewing the website calendar and clicking on the board meeting
The agenda will include a “Public Comment” period for residents to weigh in if they wish. This will be held at the beginning of the meeting to allow individuals to speak, but not having to sit through the entire meeting if they are limited by time.
To provide early transparency of each meeting, the board decided to approve the minutes via email so to allow posting on the website before the next meeting. My goal is to try to get the minutes published approximately two weeks after the meeting. Of course, if the board goes into Executive Session (the meeting is not adjourned with this action), it may be a longer period.
On a final note due to this appointment, I resigned as chair of the Asset Maintenance Committee (AMC) of which Fred Lesnett was elected to that position. The board has also decided based on the recommendation of the AMC to postpone the AMC program of Third-party Residential Inspections to 2021. I encourage each Owner to conduct a self-inspection this year to review the maintenance status of their property (mostly power washing and painting), and to lessen the probability of incurring maintenance problems in the future. This action will maintain our property values as a first quality neighborhood.