This informational meeting hosted by the NTRA Board of Directors had dual purposes.
Part 1: Meet James River Grounds Management
The first New Town landscaping contract under full homeowner control went to James River Grounds Management, who are well established in this area. Staff members and management introduced themselves with statements regarding their roles in the services provided.
James River staff then discussed their planned entry audit of the entire community, including common areas, trails, BMP’s and lots, to document current conditions, flag safety hazards and any areas of concern. The team described their processes for:
- Routine lawn maintenance using smaller closed deck mulching mowers followed by a string trimmer. In response to a question, their policy is to have workers report areas that are too wet to mow for the supervisor’s consideration.
- Quality control, including weekly inspections of work and site audits to determine overall quality and enhancement opportunities.
Two specific policies were highlighted:
- Policy on individualized plant beds, which will not be serviced
- Buffer zones to be created with herbicide under fences in order to protect them
A calendar approximating services by month was part of their presentation (now posted on the website LINK).
Questions included:
- Environmental impact of chemicals. James River follows EPA and JCC guidelines, and uses VA Tech trainers. Chemical treatments are not outsourced.
- Request for a phone number rather than submitting tickets. Both the company and Anne Ingram (Chesapeake Management) find the ticket system much more efficient and responsive, at least for now.
- Many questions arose regarding fenced yards: James River staff discussed the merit of buffer zones, which will be required, to protect fences, as was standard policy in early days of New Town. Pictures are on the website. Questions and answers regarding costs: the budget has been set up to cover potential costs if the new documents are passed and mowing of fenced yards is allowed. There was discussion of buffers for fences between lots.
- In response to a question, James River will service the BMP’s quarterly, using JCC guidelines. They also prune and mow 6-8 feet alongside the trails and haul all debris away, being mindful of protected areas.
- Crabgrass / weed prevention: James River does its own applications in confirmation of JCC law (48 hours notice to community) and tries to anticipate /forestall problems.
- Irrigation: this is a separate contract, which has not yet been awarded.
To help ensure that all parties live up to our agreement with James River, a delineation of responsibilities for both homeowners and the company has been approved by the Board of Directors. See the document
Landscape Services and Responsibilities on the NTRA website. It goes into effect on January 1, 2023.
Part 2: Meet the Board Candidates
The second part of the meeting was devoted to an introduction of candidates for the 2023-2024 Board. Board Vice President Jack Espinal stressed that candidates should be committed to serving the entire community, be able to subjugate personal feelings to that goal, and be open to other’s ideas.
Three candidates for the two openings presented their views and credentials, here in summary form. Please check the
NTRA website for more information about these candidates.
Ruth Burgess, a retired United Methodist minister, has served on the NTRA Finance Committee and stressed the need for a sense of collaborative community. She previously lived in Reston, the first “new urban” community in VA and draws from that experience and vision.
Jeff Kuperstock, a retired attorney, stated that his views are at variance with the current Board, especially his opposition to the proposed revised governing documents. He favors decentralized control through neighborhood boards that could interact on NTRA issues. (Editors note: please see comment below for clarification).
Caitlin Melchior is a recent New Town arrival with a background in corporate law, and an MBA augmenting her JD. While still in the learning process about our community, she stressed her commitment to candor and cooperation with civil dialogue.
All candidates agreed that the NTRA should have a constructive relationship with the New Town Commercial Association. In response to concerns about increasing numbers of tenants, the consensus was that there is no legal remedy to limit rentals unless it is done at the outset of a community.