The Transition Program Team is continuing to plan for the turnover of the NTRA from the Developer controlled Board of Directors (BOD) to a Homeowner controlled Board. The Team has been expanded to include all of the Committee Chairs. The turnover is officially scheduled to take place on April 1, 2020. This specific date can be found in the Amended and Restated Master Declaration of Protective Covenants and Restrictions.
The Transition of a Master Planned Community from Developer to Owner control is the most critical Phase in a community’s growth. A smooth Transition benefits both the Homeowners and the Developer. In our case, the Developer recognized early on that there was a need for continuing Owner involvement and education in Association operations. The Resident Advisory Board (RAB) was specifically formed for this purpose and has been functioning at the direction of the Board of Directors. The BOD asks for and highly values RAB recommendations.
Transition is a process. In a well-planned and implemented Transition Program, “actual turnover is a formality that marks one event, during an extended process, when the Developer relinquishes control of the Association.” In the case of New Town, the RAB and standing Committees have been in place for many years. Having a strong Committee structure in place is key to the future of our community.
Legal work will be required to review existing NTRA documents, make modifications and draft new documents as needed. This will be done by an independent third party. In addition, a financial review/audit will also be accomplished by a third party accounting firm. These are just two of the major work elements. We will be reporting on all the work being done in future Town Crier issues.
We are so excited to welcome the new NTRA website. Our goal with this newly designed website is to create a user-friendly and informative browsing experience.
The new site is using a completely different software platform from our original website, so NO prior registration information could be transferred. Take a few minutes to register your family on the new site. The URL is: www.ntrawilliamsburg.org
One advantage of the new site is the ability to list members of your family on your membership. Once Town Management has confirmed the primary user’s registration, you may add other users such as a spouse. (Both owners and renters can register at the same address. Tenants will be asked to renew their registration annually so that the NTRA knows you are still living in New Town.)
Another opportunity the site provides is that the NTRA can go electronic for the bulk of our communication. By July, we anticipate that information currently published as the Town Crier will be posted on the site and there will no longer be a page-oriented Town Crier prepared for electronic or printed distribution. Check out the site’s Crier Article section. Messages from our RAB Chair, Chuck Stetler, will be posted as a feature “From the Chair” each month, or more frequently as needed.
So what new things might you want to enjoy now?
Some features that can be activated as needed in the future include a Survey function and a news bulletin. As we gain more experience with the site and learn what you, the members of our community, would like to see, modifications may be made since the software platform has many different options enjoyed by other associations. Contact firstname.lastname@example.org your suggestions.
So why not join us on this journey? We are looking for a few volunteers to help us to maintain the site and keep both the web and our Facebook page current and meaningful. Contact Communications Committee Chair Lucy Painter at email@example.com.
The Landscape Advisory Committee (LAC) will be conducting a landscape services survey. Plans are to circulate the survey to ALL homeowners of the NTRA later this spring. Information gathered will be used to establish policies, create a budget and update specifications for the landscape contract, which expires at the end of this year. Your participation and comments are an important factor in the ongoing efforts to provide quality landscape services from our contractors.
The LAC has set itself on a tentative time-line as follows:
To help homeowners answer the survey questions, we think it is important to first understand what landscape services are the responsibility of the contractor. To that end, we reprint here (with a couple corrections) from a document available on the NTRA website called “Living in New Town; A quick guideline for the homeowner living in New Town.”
* New Homes Plants and irrigation systems are maintained by the builder for 1 year from closing on new homes (if stated in warranty)
Landscaping Contractor Responsibilities:?
Irrigation Support Contractor Responsibilities:
*Systems are started and checked to make sure heads are working and spraying the appropriate area